Career Opportunities at HMTC
Job Title: Receptionist & Education Support Coordinator
Location: Holocaust Memorial & Tolerance Center of Nassau County, Glen Cove, NY
About the Role
The Holocaust Memorial & Tolerance Center is seeking a polished, reliable, and welcoming Receptionist to serve as the face of our organization. As the first point of contact for students, educators, and survivors, you play a critical role in setting a respectful and professional tone for all who enter our center.
This position is ideal for a well-spoken individual who enjoys a mix of public interaction and behind-the-scenes organizational support.
Key Responsibilities
Front Desk & Visitor Relations
Professional Representation: Maintain a professional appearance and demeanor, serving as a dignified ambassador for HMTC.
Guest Relations: Warmly greet and welcome all visitors, providing clear information and guidance upon arrival.
Communication: Manage incoming calls and inquiries with a well-spoken, articulate, and helpful phone manner.
Education & Docent Support
School Visit Prep: Assist docents in preparing materials and logistics for daily school tours and group visits.
Logistics Coordination: Organize and set up educational rooms for student groups, ensuring all necessary materials and seating are prepared in advance.
Arrival Management: Coordinate the flow of students and teachers as they arrive, ensuring tours stay on schedule.
Schedule & Requirements
Hours: Monday – Friday, 8:30 AM – 4:30 PM (In-Person).
Attendance: Punctuality is essential, as this role is vital for the start of our morning educational programs.
Qualifications & Skills
Professionalism: A professional appearance and an upbeat, polished demeanor.
Communication: Must be well-spoken with excellent verbal communication skills and a high level of comfort speaking with diverse groups.
Organizational Skills: A proactive approach to organizing spaces and preparing for high-volume school visits.
Mission-Driven: A genuine passion for the HMTC mission and a commitment to fostering an environment of respect and tolerance.
Why Join HMTC?
You will be the vital link between our educational mission and the community. Your work ensures that every visitor—from a student on their first field trip to a visiting dignitary—receives a professional and meaningful welcome.
To Apply
Please submit your resume and a brief cover letter to info@hmtcli.org.
Please list: Weekend Receptionist Applicant in the subject line of the email.
Job Title: Office Manager
Location: Holocaust Memorial & Tolerance Center of Nassau County, Glen Cove, NY
About the Role
The Holocaust Memorial & Tolerance Center is seeking a dedicated, professional, and high-energy Office Manager to serve as the backbone of our daily operations. The Office Manager will ensure our facility runs seamlessly to support our vital mission of education and tolerance.
This is an in-person role requiring a proactive multitasker who can balance administrative precision with a warm, welcoming presence.
Key Responsibilities
Building & Operations Management
Oversee all day-to-day building functions to ensure a professional environment.
Serve as the primary liaison for building vendors (maintenance, utilities, etc.) and coordinate necessary repairs, services, supply ordering, and staff support.
Maintain direct communication with local police, county, grounds workers and all vendors.
Financial & Administrative Support
Assist with invoice tracking and processing to ensure timely payments and accurate record-keeping.
Manage and supervise the Reception Front Desk Attendee, ensuring the highest level of visitor service.
Maintain office supplies and inventory.
Event Coordination
Lead the logistics for in-building events, including ordering supplies/catering and overseeing physical setup and breakdown.
Schedule & Requirements
Hours: Monday – Friday, 8:30 AM – 4:30 PM (In-Person).
Flexibility: Availability for occasional Sundays and evenings is required to support special programming and events.
Mission-Driven: A genuine passion for the HMTC mission and a commitment to fostering an environment of respect and tolerance.
Qualifications & Skills
Experience: Prior experience in office management, operations, or administrative leadership is highly preferred.
Demeanor: An upbeat, professional "can-do" attitude with the ability to remain calm under pressure.
Multitasking: Proven ability to juggle competing priorities without letting details slip through the cracks.
Teamwork: A collaborative spirit; someone who is happy to "roll up their sleeves" to help the team succeed.
Communication: Excellent verbal and written skills for interacting with donors, vendors, volunteers, and guests.
Why Join HMTC?
You will be an integral part of a professional team dedicated to teaching the history of the Holocaust and the dangers of antisemitism, racism, and all manifestations of prejudice. Your work ensures that our educators and visitors have the best possible environment to engage with these critical lessons.
To Apply
Please submit your resume and a brief cover letter to: info@hmtcli.org detailing your relevant experience and why you are passionate about the HMTC mission.
Subject Line: OFFICE MANAGER
Job Title: Administrative Assistant
Location: Holocaust Memorial & Tolerance Center of Nassau County, Glen Cove, NY
Job Type: Full-time | On-site Hours: 9:00 am - 4:30 pm Monday - Friday Some evenings and weekends. Flexible summer schedule possible.
About HMTC:
The Holocaust Memorial & Tolerance Center of Nassau County (HMTC) is dedicated to Holocaust education, remembrance, and combating antisemitism through education via museum exhibitions, educational programs, events, and community outreach, HMTC empowers individuals of all ages to become upstanders in their schools, workplaces, and communities.
Position Overview:
HMTC seeks a highly organized, reliable, and proactive Administrative Assistant to support daily operations across multiple departments, including administration, education, programs, events, and our podcast studio. This is a dynamic position that requires a team-oriented individual who thrives in a mission-driven environment and is comfortable multitasking in a fast-paced, collaborative setting.
Key Responsibilities:
Administrative Support:
Serve as the point of contact at HMTC (phone, email, and at times filling in at the front desk) with professionalism and warmth.
Maintain calendars, schedule meetings, and assist in managing internal and external communications.
Provide administrative support to the staff as needed.
Maintain contact and mailing lists; assist with mailings and donor acknowledgments.
Education Department Support:
Assist with scheduling, planning, and coordinating school and group visits to HMTC.
Prepare materials for school programs; assist with logistics before, during, and after visits.
Support the education team in communicating with teachers, organizing transportation, and managing evaluations or follow-up tasks
Program & Event Coordination:
Assist with planning, implementation, and logistics of public and private events (in-person and virtual).
Assist, when needed, with event details including RSVPs, check-in, signage, setup, and breakdown.
Maintain guest lists and assist with post-event communications and reporting.
Cross-Departmental Support:
Serve as a flexible team member to support other departments including the museum, education, development, and marketing as needed.
Assist with special initiatives led by other team members.
Podcast & Media Support:
Support staff with logistics related to podcast recording sessions (e.g., scheduling, studio prep, tech setup/ recording assistance).
Assist with podcast guest communications, releases, and content organization.
Qualifications:
Passionate about combating antisemitism and all forms of hate.
Prior administrative or office experience.
Strong organizational and multitasking skills with keen attention to detail.
Excellent verbal and written communication skills.
Comfort with technology and graphic design is a plus - including Google Workspace, Canva, and social media platforms.
Ability to work independently and collaboratively across departments.
Professionalism, discretion, and a commitment to the mission of HMTC.
Availability to occasionally work evenings and weekends for events or programs.
Preferred Qualifications:
Experience working with Canva, Social Media and CRM databases is a plus.
Interest in Holocaust education, combating antisemitism and/ or nonprofit work.
How to Apply:
Please submit a resume and cover letter detailing your interest in the role and how your experience aligns with HMTC’s mission to: info@hmtcli.org
Please list: Administrative Assistant Applicant in the subject line of the email.
INTERNSHIPS:
To Apply
Please send your resume and a brief cover letter indicating which internship you’re applying for and your interest in HMTC’s mission to info@hmtcli.org. Please list the internship you are applying for in the subject line of the email. Applications are reviewed on a rolling basis.
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Position: Social Media Intern
Location: Glen Cove, NY & Remote Flexibility
Type: Part-Time Internship (Unpaid Volunteer or for Credit)
About Us
The Holocaust Memorial & Tolerance Center of Nassau County (HMTC) is a nonprofit organization dedicated to combating antisemitism and hate through education, advocacy, and community engagement.
About the Role
We are seeking a creative and mission-driven Social Media Intern to support HMTC’s online presence. This role offers an opportunity to build your digital communications skills while promoting education and social justice.
Key Responsibilities
Create and schedule content for Instagram, Facebook, X (Twitter), and LinkedIn
Assist in developing campaigns that amplify HMTC’s programs and events
Help track engagement analytics and recommend content strategies
Collaborate with staff on visual storytelling using Canva or other tools
Qualifications
Interest in social justice, history, or nonprofit communications
Strong writing and visual content skills
Familiarity with social media platforms and trends
Experience with Canva or similar tools is a plus
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Position: Event Intern
Location: Glen Cove, NY & Remote Flexibility
Type: Part-Time Internship (Unpaid Volunteer or for Credit)
About Us
HMTC works to create a more inclusive society through education and dialogue. Our events honor history, advocate, elevate voices, and build community.
About the Role
The Event Intern will assist with planning, promoting, and executing public and private events. This role offers firsthand experience in nonprofit event coordination.
Key Responsibilities
Support planning for educational programs, fundraisers, and forums
Help coordinate outreach, RSVPs, and logistics
Assist on-site at events with setup, registration, and guest support
Draft materials such as invitations and event briefs
Qualifications
Interest in event planning, nonprofit work, or community organizing
Detail-oriented with good communication skillsAbility to work some evenings/weekends during events
Comfortable working independently and in a team
Experience with Excel or Google Workspace a plus
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Position: Grants/ Sponsorship Intern
Location: Glen Cove, NY & Remote Flexibility
Type: Part-Time Internship (Unpaid or for Credit)
About Us
HMTC empowers communities through education and advocacy to confront antisemitism and hate. Funding through grants plays a critical role in our work.
About the Role
The Grants Intern will support the development team by assisting with grant research, writing, and reporting. Ideal for those interested in nonprofit development or social impact funding.
Key Responsibilities
Conduct research on grant opportunities and funding trends
Assist in drafting proposals, reports, and supporting documents
Organize grant deadlines and track submissionsHelp maintain records in the donor database
Qualifications
Strong research and writing skills
Interest in nonprofit management, fundraising, or public policy
Attention to detail and strong organizational skills
Experience with Excel or Google Workspace a plus